1. Opening and Closing Circles

Purpose: Establish rhythm, presence, and connection.
When to use: At the beginning and end of each major milestone.

Structure:

1. Opening Circle (30–45 min):
   • Welcome and check-in (How are we arriving today?)
   • Clarify intentions for the week.
   • Share one hope or question participants bring.
   • Brief orientation on the week’s focus (e.g., Regenerative Exploration or Skill Building and Prototyping).
2. Closing Circle (30 min):
   • Invite reflections: What did we learn? What surprised us?
   • Identify moments of growth or challenge.
   • Acknowledge contributions and transitions to the next stage.

Facilitation tips:
Keep circles inclusive and spacious. Allow silence. Focus on collective awareness, not reporting.

2. Community Essence Mapping Template

Purpose: To reveal the story and inherent potential of the place through its community.
When to use: Each Participant can use it to make her/his exploration of the local community a powerful experience.

Steps:

1. Gather a small group representing different generations and roles within the community.
2. Use a large sheet or digital whiteboard.
3. Draw a horizontal timeline.
4. Mark key events that shaped the place: settlement, crises, migrations, developments.
5. Add symbols or colors to indicate high and low points, care moments, and turning points.
6. Reflect on the following:
   • What patterns do you notice?
   • What strengths persist across time?
   • What seems ready for renewal?

This map can later inform the challenge definition and project narrative.

3. Stakeholder Mapping Template

Purpose: Identify relationships, roles, and potential collaborators.
When to use: Exploration phase, its for participants.

Steps:

1. Place the project or place at the center of the map.
2. Identify and group stakeholders (caretakers, institutions, youth leaders, innovators, etc.).
3. Draw lines showing existing relationships and gaps.
4. Use color or thickness to indicate strength of relationship or influence.
5. Reflect:
   • Who holds decision-making power?
   • Who brings local wisdom or care?
   • Who should be included moving forward?

4. Emergent Learning Table

Purpose: To make collective sense of field learnings and community insights.
When to use: during community sensemaking.

Observation or Story	What It Reveals About the System	Possible Opportunity or Question	Next Action or Inquiry
Example: Youth lack access to digital tools but organize locally through radio	Informal systems of collaboration already exist	How might we bridge analog and digital systems?	Identify local radio stations as partners

This table should remain a living document throughout the hackathon.

5. Reflection Journal Template

Purpose: Capture ongoing learning and insight.
When to use: Throughout all weeks.

Encourage participants to journal briefly after each session or sprint using the following prompts:

• What did I notice today?
• What felt alive or challenging?
• What new question emerged?
• How does this learning relate to the potential of our place?

These journals can later be synthesized into team learning reports or storytelling materials.